Workflow Automation Tool


Workflow is an app that lets you string together steps or actions you may perform on your iOS device into a single tap. The steps allow you to manage your media, share content, create and send notes, tweets and more. The app is now an Apple product.

There are 3 basic concepts for the app. Creating, running and managing workflows.

Creating

A workflow is a series of actions that accomplish a task.

credit Workflow

The app allows you to organize the actions and tap once to begin them with each step like a falling domino that leads to the next until the task is complete.

credit Workflow

A single action could be Get Latest Photo, Edit Image or Post on Facebook. If you combine the three, you can tap once and perform all three together to get an image, crop it and then post on Facebook.

Running

You can run a workflow from within the app or from outside the app by using Spotlight, the Today Widget, your Apple Watch and more.

Managing

Each workflow is represented by a button like icon.

Credit Workflow

You can arrange or rearrange them similar to your home screen. You can even choose to have workflows appear in the widget.

Advanced Steps

You can learn about more advanced steps, like using variables, choosing from a list or menu in the advanced workflow documentation.

The “documentation” for Workflow can be found here.

A YouTube video posted by AppChasers walks through the process in about 12 minutes.

The app had a bunch of updates recently that include:

  • Optimized for iOS 11 and iPhone X
  • Drag and drop content onto a workflow to run the workflow with that input
  • Added HEIF support to the Convert Image action
  • Added HEVC support to the Encode Media action
  • Added support for iOS 11 Health data types: Insulin Delivery, V02 Max, Waist Circumference, Resting Heart Rate, Walking Heart Rate Average, and Heart Rate Variability
  • Added the ability to retrieve and save multiple files at a time in the Get File and Save File actions
  • Added the ability to specify a default “From” address for the compose sheet in the Send Email action
  • Add TaskPaper to OmniFocus now supports adding TaskPaper under specific folders, projects, and tasks

Bug Fixes

  • Fixed the Tweet and Post on Facebook actions on iOS 11
  • Fixed an issue where text items could unexpectedly be converted to image metadata dictionaries
  • Fixed an issue where granting access to Ulysses may not work
  • Fixed an issue where workflows launched from the Complication would not run on watchOS 4
  • Fixed an issue where the Text action may randomly scroll to the top while typing
  • Fixed an issue where the Send Message via WhatsApp action contact field did not work properly
  • Fixed an issue where the Convert Image action may crash in the Today Widget or Action Extension
  • Fixed an issue where the Show Directions action may not use the correct travel mode when opening Google Maps
  • Fixed an issue where messaging the attendees of an event may include yourself
  • Fixed an issue where VoiceOver may not focus on an action after it’s added to a workflow
  • Fixed an issue where the Select Photos action did not work with VoiceOver when “Select Multiple” was turned on
  • Fixed an issue where a Workflow Input variable may not be editable after being added from the variable bar
  • Fixed a crash when inserting variables into the List and Dictionary actions
  • Fixed an issue where some files may not be selectable in the Dropbox and Box file pickers
  • Fixed an issue where a ghost workflow may appear while workflows are being reordered
  • Fixed an issue where passing a comma-separated list of email addresses into the Send Email action did not work
  • Fixed an issue where the Get Contents of URL action did not support passing a JSON body in DELETE requests
  • Fixed an issue where saving a file to Dropbox when a file already exists with the same name did not properly append a number to the filename
  • Other bug fixes and minor additions

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