Posted in App

OneNote – How to Create and Add Subpages and Tags


OneNote Mac

Microsoft OneNote is an electronic notebook – scrapbook – notetaker app all in one.

There are many features that make this app useful. First, you need to understand how a notebook is set up. The hierarchical outline form is as follows:

  • Notebook
    • Section (or Section Group consisting of multiple sections)
      • Page
        • note, object, PDF, text, table, file attachment, link, shape, audio recording etc.

For example, in the Notebook created for this post – “Camera and Equipment” information about Canon Cameras and lenses was organized into various pages and sections. The setup is seen below. Such an idea is easily translated to a Trial Notebook, Deposition Notebook or other notebook for gathering information and ideas about various topics.

one-note-page-example

There are various section tabs, each of which contain pages of information. The pages are named based on the title given on the page, See e.g. EOS 70D where the name of the page appearing on the top right is the name that appears in the pages column.

It is possible to better organize notes by creating page hierarchies by indenting various pages and subpages. To accomplish this on the iPad, tap the Edit button at the top of the page column. Here, it is to the left of EOS 70D. (above).

Once you tap that edit button, you can select various pages and then indent or outdent them by tapping on the corresponding icon.

one-note-indent-outdent-move

This hierarchical outlining can help you better organize your notes and information. This is a read only link to the Notebook I created so you can see how it it organized and set up. You should be able to open this with your OneNote app.

Sync

You can sync the work you do in your notebook between your iOS devices and your laptop using Microsoft’s cloud services OneDrive.

one-note-sync-settings

Once you login from your devices and laptop, your notebooks can be stored, accessed, and synced in that cloud space. To set up Autosync including the attachments from your iOS device, tap the little 3 hamburger icon on the top left, then tap the gear icon, then select Sync and turn on the Auto Sync Attachments.

Creating Tags, Etc.

You can create various tags, including checkboxes, highlighting, stars, etc. by tapping on the text box and tapping on the tag icon.

one-note-tag-creation

Then, choose from the various tag choices.

Help is Available

Microsoft has OneNote Help available for iPad. The best way to understand OneNote is to try playing around with creating a notebook. The methods for doing so are slightly different on the laptop and the iOS device. On a laptop, you can right click to perform certain tasks, on the iOS device, you can tap on the various objects to perform certain actions or tap on a text box to add text.

Conclusion

OneNote is a powerful app for gathering and organizing information, ideas, and thoughts. There are no real limitations as it is basically a fancy electronic whiteboard notebook. This brief overview is to help you start understanding the hierarchy of a notebook and organizing pages within in it.

Posted in App

Adobe Acrobat Reader for iOS


Adobe Reader icon2

Adobe for iOS has been updated. The PDF reader is a powerful app that allows you to view, annotate, edit and organize your PDF files. You can access various online storage locations like DropBox, iCloud Drive and more.

You can even open a PDF from Mail. Tap on the attachment then tap on the share icon. Choose “Copy to Adobe Acrobat Reader.” The PDF will now be available to you to read.

Navigating the Tools

On the top left of the Adobe screen, you can tap the home button to reveal various tools including Viewer, Comment, Create PDF, Edit PDF, Export PDF, and Fill & Sign.

Adobe Reader Tools

The tool used to view the PDF is the Viewer. The right hand side has a page number slider to allow you to see which page you are on. Tap and hold the number to move through the PDF pages. At the bottom are various to allow you to control the look of the PDF, comment, search, send and see bookmarks.

Adobe Tools

Tap on the tool on the bottom far left. Can set the viewing mode to continuous, single page or reading mode. The Night Mode will reverse the image to make the white black for easier night time reading.

Adobe Commenting Tools

Tap on the commenting tools button to the right of the reading tool to add comment bubbles, highlighting, cross through text, add text, pencil and create signature. To close the tools, tap on Done at the top left of the screen or Undo to undo the markup.

Tap on the magnifying glass to search for text in searchable PDFs.

Tap on the Share button to share the file, share a link, save the document, print, etc.

Tap the bottom on the far right to see the book marks, if any in the PDF.

Conclusion

Explore all the possibilities with Adobe’s Reader app to open, read and mark up PDFs.

 

 

Posted in App

Day One Journal Sale


Day One Journal icon

If you want to journal, keep notes of day to day activities and your thoughts, consider Day One Journal version 2. The latest update comes with a limited time sale price of $4.99.

If you have Day One on more than one iOS device, you can sync using Day One Sync, the developers free service for syncing your data between your devices.

Day One Calendar View

Although you can enter traditional text to document your life and thoughts, the app has different ways to view your entries, including the Calendar view.

Perhaps one of the quickest and most visual ways to Journal is using your camera.

Day One Photo Timeline

The Photo Timeline view allows you to review and recall where you were and what it looked like.

The latest update to Day One Journal includes the following:

– Multiple Photos per entry (up to ten inline photos)
– Multiple Journals (up to ten journals with unique colors and names)
– Day One Sync 2.0 (See dayoneapp.com/sync-faq for more details.)
– Map View
– Custom Reminders
– Entry Management (select, move, tag, and delete multiple entries at a time)
– Timeline Filters (star, tags, location, year, activity, and music)
– Timezone Support
– 3D Touch
– Local, Exportable Backups

 

Posted in App

iWork Updated


Keynote iconPages iconNumbers icon

Apple has released updates to the various iWork apps including Pages, Numbers, and Keynote.

For all of the apps, the main new features include:

  • real time collaboration allowing editing of spreadsheets, documents and presentations
  • A new formatting pane for the 12.9 inch iPad Pro.

There are some specific updates to Keynote that presenters will enjoy that include:

  • Keynote Live to present a slideshow that viewers can follow from their Mac, iPad, iPhone and from iCloud
  • Highlight with Apple Pencil while presenting
  • Open and edit Keynote ’05 presentations
  • Enhanced Keyboard navigation

The downloads are available from the Apple Store.

 

Posted in Commentary

iOS 10 Release


iOS 10

Apple is set to release iOS 10 today. Before any major update or upgrade, you should make a backup of your iOS device. You can read about that on Apple’s How To Back up your iOS device page.

Without repeating all of the various new features introduced in iOS 10 here, simply visit Apple.

You an also watch short the film that bursts through some of the features.

To update your device, tap on Settings > General > Software Update. Run the update. You should access the update form a Wi-Fi connection and it would be a good idea to have your device plugged into a power supply.

Posted in App

Word Adds Smart Lookup


Word icon

The latest update to Microsoft Word for iOS is out and brings the version up to 1.25.

This app in conjunction with the subscription service offered by Microsoft, offers you an opportunity to work on your Mac and the go by uploading and accessing your documents via various connected services like OneDrive, Dropbox, Edmodo and more.

You can even share the document you are working on with a person who can edit the document via a web browser. A subscription with Microsoft is required for this feature.

word-smart-lookup

 

The latest update allows you to get useful information, images and definitions by pressing and holding on a word or phrase and choosing Smart Lookup. The first time you use this service, you are presented with a warning that the data is sent to Bing. The data includes the word and surrounding content.

The reference content appears in a column to the right.

Posted in App, Commentary

TrialPad – How to Create Key Docs and Witness Folders


TrialPad 4 icon

When getting ready for a trial recently, I finally realized a couple of important concepts related to using TrialPad that can make a big difference in organization and speed – Creating Witness folders with documents you will use for the witness examination.

Having a folder for each witness is not the concept I realized. Instead, the method for accomplishing this finally clicked.

The developer has a great video that runs you through using the app.

Here is how to create the key documents and witness folders.

First, documents that are imported into Trial Pad are always available to you for use on the left side. However, if in preparing an examination of a witness, you want to refer to page 25 of a deposition and want to have the relevant section highlighted, you can set this up ahead of time. More importantly, you can do this for multiple documents and place them into a folder for later reference to present it.

Here are the basic steps.

  • From the left side, select the document you want to use.
  • Scroll to the page you want to use on the right side.
  • If you want to use the particular page by itself or want to highlight or callout a portion, do so now.

TrialPad Create Key Doc

  • On the top right, tap on the Key icon. This basically takes a picture of the way the page has been set up and moves the document to the key documents area.
  • You can repeat this process to send various documents to the key documents area.
  • Once the documents are in the Key documents area, you can create witness folders and move the proper key documents for each witness into that folder. To add a new folder, tap on the + at the bottom left and you will be presented with 2 choices: Add New Folder or Add Whiteboard.

TrialPad naming-new-folders

  • When you tap on Add New Folder, you will be presented with the ability to name the folder, assign it a color and icon.

TrialPad duplicate-key-documents

  • You can even duplicate key documents so you do not need to recreate the way you set them up. By duplicating them, you can then place all the documents you need for each witness in a single folder and not have to search between various witness folders.
  • To duplicate a key document, Tap Select, tap the circle next to the key document and then tap Edit at the bottom left. You will have a choice to Duplicate, Rename, Move, Export to iTunes. Tap on Duplicate.
  • A duplicate of the key document will appear. Tap Select, tap the circle next to the document you want to move and then Tap Edit. Then tap Move. You will be able to select the folder you want to move the document into.
  • Repeat the process for each document.

Hopefully, this walk through will help you create witness folders with the key documents you need to be successful.